Prepare one current design record with the proposed outline, dimensions, orientation and colour references. Ask the supplier how the pattern will be adapted to the requested size and which details need a physical sample. Keep proposed changes separate from the version that has actually been accepted.
| Record | What to make explicit |
|---|---|
| Design identity | Give the design a reference and revision date. Identify whether it adapts a supplier design or uses your own authorised artwork; do not treat an inspiration image as permission to reproduce it. |
| Outline and dimensions | Use a dimensioned outline for the finished shape, including any shaped corners or projecting edges. State units and the agreed measurement reference rather than relying on a screen preview. |
| Pattern scale and direction | Mark the room-facing direction and key pattern positions. Ask whether resizing will scale, repeat or crop the motif, and request a revised drawing when the answer changes its appearance. |
| Colour-to-sample map | Link each colour or texture zone to its sample reference. Record material or surface changes separately so a colour decision is not mistaken for agreement on the whole construction. |
| Current decision and changes | Keep the accepted artwork, size record and sample list together with the decision date. Mark replaced versions as superseded, and record unresolved supplier questions before ordering. |
Take this into your next conversation.
- Use one clearly identified current artwork version.
- Match the drawing's colour references to the actual sample list.
- Review pattern direction and scale against the room plan.
- Resolve proposed changes before confirming the final order scope.